Workflow

When one thinks about threats to organizational security, the words hackers and computer viruses come to mind. In this world of network attacks, printers, copiers and fax machines are easy to overlook. These systems can store trade secrets, financial and medical information, and valuable information like customer lists or pricing schedules. Loss of this information could be devastating.

The good news is that there are practical steps you can take to improve the security of your printers and copiers.

1. Track Printing Access

Output tracking technologies can keep a record of which documents are printed. You can access the printing logs to see what documents an employee has printed. Your staff will know that the company is monitoring information security thus creating an environment where employees are hesitant to steal information through the printer.

2. Encrypt Hard Drives on Multifunction Systems

When you scan a document on a multifunction system the scanned image is stored on the device’s hard drive before it is sent off to an email address or network folder location. New security technologies can encrypt documents on the multifunction system’s hard drive and make sure files are erased after they have been transmitted. continue reading...

A new report by Datamonitor argues that many organizations waste 10% of their staff costs because employees can not find the right information to do their jobs. Over 50% of staff costs are now for employees performing “information work”. But the employees are suffering from both information overload and information underload, and as a result they spend up to 25% of their day searching for the right information. Datamonitor argues that this why some organizations could be frittering away as much as 10% of their staff costs on wasted effort. continue reading...

In today’s competitive business environment, it is critical to get the highest possible return from customer communications like invoices, proposals and marketing materials.

Recent research indicates that using color and graphics in written communication boosts interest, enhances retention, improves comprehension and persuades more easily.

Neurological and psychological research has shown that the impact of color is significant and largely unconscious. Studies have shown that as much as 60% of consumers decide to purchase a new product based on its color rather than quality, workmanship or price guarantee.

The results of the study, found in The Definitive Guide to Office Color Printing by Don Jones, revealed the following powerful benefits of communicating with color: continue reading...